This privacy policy applies to all Bitdefender Home Solutions and their related support services, including the creation of an individual account on Bitdefender Central. The Anti-theft, Scam Alert, Chat Protection, App Anomaly, Parental Control, VPN services, Bitdefender Box, Digital Identity Protection, Bitdefender Identity Theft Protection, Scamio, Security for Creators, Ultimate Small Business Security have additional or specific privacy policies specifics which are detailed in Chapter 7.
This Bitdefender Privacy policy applies globally and explains the personal data we process, how and where we may use it, how we protect it, who has access to it, with whom we share it, and how to exercise your privacy rights. This privacy policy also complies with the applicable data protection legislation, such as the EU General Data Protection Regulation (GDPR – Regulation 2016/679), as well as other data protection requirements in any of the jurisdictions where Bitdefender operates.
1. General information
S.C. BITDEFENDER S.R.L. (hereafter mentioned as Bitdefender), with its official headquarters in 15A Sos. Orhideelor, Orhideea Towers Building, 10-12 floors, 6th District, Bucharest, Romania, registered in the Bucharest Trade Register with number J40/20427/2005, fiscal code RO18189442, e-mail privacy@bitdefender.com processes personal data in agreement with the European Union legislation on data protection (GDPR – Regulation EU 2016/679). Our Data Protection Officer can be reached at dpo@bitdefender.com, Phone: +4021 -206.34.70
Bitdefender offers data security solutions and services. Our goal is to ensure information and network security by providing quality solutions and services in these areas while also respecting privacy and personal data of customers, Internet users and business partners.
For this purpose, we collect only that personal data absolutely necessary for the specified purposes, on a best efforts basis. We do not sell your data. For the collected information and data, we strive to apply adequate solutions to anonymize them, or at least to pseudonymize them.
Our main principle applied to the data we collect is anonymization of all technical data that can be used by Bitdefender only for the specified purposes below. In cases where perfect anonymization of technical data is not possible, the potential identification of a user could be possible only in very limited cases and only by highly skilled IT specialists.
Personal data according to the European Union legislation definition (GDPR - Regulation 2016/679) means:
any information relating to an identified or identifiable natural person ('data subject'); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity;
In this context, Bitdefender processes personal data for the following main purposes:
1. To ensure network and information security by:
2. To conclude and perform the contract with the user, including preliminary steps in this direction;
3. To make statistical analysis and market studies;
4. To perform marketing activities for Bitdefender's own needs.
2. Personal data collected
Bitdefender may collect personal information from its users from its Home Solutions in three different ways:
1. directly provided by a user or a Bitdefender Partner;
2. indirectly provided by its solutions or other sources, such as:
2.1. Personal data directly provided by you or a partner
a) Currently, you may buy or renew the Bitdefender Home Solutions from an authorized partner, in which case the personal data collected with this activity is processed directly by that respective partner (which is a data controller for that data collection). When the checkout form is hosted on our website, Bitdefender also processes the information entered in the form in order to offer direct sales support (including cart abandonment reminders by email) and to streamline your experience for opening a new Bitdefender account as detailed below.
In certain countries, you may also buy Bitdefender Home Solutions directly from us with an online sale. In these cases, Bitdefender will collect directly from you the necessary data for contracting with you (including payment), for fiscal obligations and certain technical data from your device (IP, browser info and a device identifier) for fraud prevention purposes.
The necessary data for payment is processed by:
b) When you create an account or login in Bitdefender Central (which is mandatory to activate and manage your services), we might ask your name, surname and/or email address for management of your Bitdefender solutions or services, to contact you with updates, notices, feedback messages and other types or transactional communications, for improvement of the information security of your devices, or to provide support. This email address may be used for marketing purposes, as described below, unless you have opted out.
c) In certain cases, when you download a trial version of our solutions, we will collect your email address, in order to have a contact method with you, to receive information such as updates, notices, feedback messages and other types or transactional communications or for improvement of the information security of your devices, or to provide support. This email address may be used for marketing purposes, as described below, unless you have opted out.
d) In addition, when you access the Support Center, we may ask for a valid email address or a phone number to communicate with you in providing support. We use this data to contact you, for contractual purposes, providing a specific user with a license to use our solutions, for solving a request or complaint you addressed to us or for offering technical support. Bitdefender may also ask for other data that may be considered personal data, if those are necessary for solving the information security problem you sought help for.
The legal basis for processing these data is performance of a contract (Subscription Agreement and Terms of Service for Home User Solutions) to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract. The minimum data for creating an account with Bitdefender are a name and email address; without them, it would be impossible for us to offer you our solutions and services. The minimum data for online sales are the mandatory fields in the checkout form, without providing them it would not be possible to buy the Bitdefender solutions and services.
These data used for online sale or licensing information is kept for the duration of the contract, and five years after its expiration to be able to prove or defend any legal complaints on contractual issues.
The personal data processed in compliance with Bitdefender’s tax and accounting obligations are collected on the legal basis when processing is necessary for compliance with a legal obligation. These data will be kept for a period of 5 years from 1st January of the year following the accounting period to which they relate.
We collect technical data used for fraud prevention purposes for the legitimate interest of preventing fraud.
In case you will pay online by card, this information is collected and processed directly by the payment services provider, and we do not have access to it.
The data used for support services is kept for different periods, depending especially if the problem has been solved and the exact method of communication with the support services, but in no case the data will be kept for more than five years after the last communication took place. This period is necessary for Bitdefender to be able to defend any legal complaints on contractual issues that may arise.
As regards the use of these data for marketing purposes, the legal basis we use is legitimate interest for marketing communications with users of our Home Solutions (based on Recital 47 of GDPR and Romanian law 506/2004, art 12 (2) that is implementing the EU E-privacy directive), unless those persons have opted out.
Whenever we note that we use legitimate interest as a legal basis for a specific situation, we rely on internal legal analysis on how we have balanced out the legitimate interest to the interests or fundamental rights and freedoms of the data subject. The analysis is updated if we decide to collect more data, for another purpose or there are new developments that require a new assessment.
We may use these data for marketing purpose for a maximum period of contractual duration, and five years after the contract is terminated, except if the data subject has opted out from these communications at any moment in time. After this period expires, the data will be deleted or anonymized.
2.2. Technical data sent by Bitdefender Solution
When you use Bitdefender Solutions, Bitdefender will process various technical data from the device on which it is installed, as well as from other devices that it interacts with. In most cases, all these technical data may not lead to your direct or indirect identification, but in some very specific cases, computer specialists might be able to identify a specific device or user. Therefore, we treat all such information as personal data and protect it accordingly.
Thus, depending on the specific Bitdefender Solution used, Bitdefender will process technical data, such as direct technical data from your device (e.g. IP and/or MAC Address) and/or pseudonymized technical data for identifying a device, a user, a file or folder, an app, or a network resource (e.g. URL). We would also process various unique identifiers of alleged malicious users. If you use a Bitdefender Home Solution that protects your email, some technical data of the email files (mostly from email headers) would be sent to us, including data such as sender, recipient, subject, or attachment.
This technical data is solely used for the purpose of information and network security by correct and efficient operation of the solutions and services, according to the technical specifications, and their improvement, including by analyzing the reported security issues or responding to specific support questions that requires processing this type of information. This purpose includes activities such as delivering and customizing related Bitdefender solutions and services. In addition, we may use this information for statistical purposes and improving the quality of our solutions.
The legal basis for processing these data is performance of a contract to which the data subject is part of.
These data are being stored for limited periods of time, depending on each specific data category and its usefulness for the current information security needs. Based on the current speed of technology, even for malicious data, we will not need them for over 10 years from the day of the collection.
2.3. Collecting Data from publicly available information (data leaks).
In the recent years, an increasing number of companies' databases have been involved in incidents leading to user details becoming publicly available. We are constantly analyzing these situations and the public data leaks in order to identify if the exposed records can be used to improve the information security of our users.
We use this information exclusively for ensuring information security by notifying our users that their emails, passwords or other data might have been hacked in the past, so it is not safe to use them anymore.
The legal basis for this collection is legitimate interest of our users, of Bitdefender and of any third party to ensure network and information security, by not using credentials that have already been hacked. We do this based on Art 6 (1) f of GDPR and explanations on legitimate interest for information security in Recital 49 of GDPR. These data are being stored for a limited period, depending on its usefulness for the current information security needs. The data subject may always ask us not to collect data about him from data leaks. Based on the current speed of technology, we will not need them for over 10 years from the day of the collection.
3. Protecting the Personal data
As a leader in information security services, confidentiality and data protection are of vital importance for us. Access to the collected personal data is restricted only to Bitdefender employees and data processors that need access to this information. All Bitdefender information security policies are ISO 27001 and SOC2 Type2 certified.
Bitdefender may use other companies to process the collected personal data. These companies are considered data processors and have strict contractual obligations to keep the confidentiality of the processed data and to offer at least the same level of security as Bitdefender. Data processors have the obligation not to allow third parties to process personal data on behalf of Bitdefender and to access, use and/or keep the data secure and confidential.
Bitdefender may host or transfer personal data in the European Union (EU) or any other jurisdiction, which offers adequate level of personal data protection according to European Union standards (art 45 GDPR) or other appropriate safeguards, including Standard Contractual Clauses (art 46.2 GDPR).
Due to confidentiality obligations and security requirements, the specific information regarding the name and details for each processor used will be provided only to competent authorities.
We use the following types of data processors:
Access to certain sections of Bitdefender websites is protected by a username and password. We recommend not revealing this password. Bitdefender will never ask for your account's password via any kind of messages or phone calls. We advise not to disclose your password to anyone asking you to do so. If possible, we also recommend to log out of your online services account after each session. We also advice to close the browser window after navigating or using Bitdefender services.
Unfortunately, transferring data over the Internet cannot be 100% secure. Consequently, despite our efforts to protect personal data, Bitdefender cannot assure or guarantee the security of the information transmitted by the user until the information is on our servers. Any information you transmit is done on your own risk.
4. Who has access to personal data
In principle, Bitdefender will not reveal any personal data about its users to third parties without the exceptions mentioned above.
Exceptionally, Bitdefender may reveal personal data to:
4.1. Competent authorities, upon their legal request according to the applicable laws or when this is necessary to protect the rights and interests of our clients and Bitdefender.
4.2. Bitdefender may allow limited access to its Partners, which are presented on Bitdefender's Partners webpage. Access will be allowed only to certain data related to its referred clients and just for fulfilling the contractual obligations between Bitdefender and its Partner for selling or for support of Bitdefender solutions. All Partners have strict contractual obligations to keep the confidentiality of data and to offer at least the same level of security as Bitdefender. These Partners have the obligation not to allow third parties to access personal data processed on behalf of Bitdefender.
4.3. Bitdefender subsidiaries in your country may send some personal information to its main company - S.C. BITDEFENDER S.R.L, in Romania.
In addition, when you use Bitdefender Home Solutions or access Bitdefender Central and you are asked to give information about yourself, you will reveal this information only to Bitdefender. The only exception is when the information is offered in partnership with another service (for example online payment with the payment processors mentioned above or to create a Bitdefender account with Facebook login, Google+ login, Microsoft login or Apple ID).
Each time when such a service is offered in partnership with another provider you will be properly notified. If you wish this data not to be accessed or used you can choose not to allow data transfer via this particular service.
If you choose to accept data sharing, it is important to mention that the service partners may have separate data collection and privacy policies. Bitdefender has no control and cannot offer guarantees regarding all the legal aspects that these independent confidentiality practices entail.
5. How to correct personal data related errors
When you create an account on Bitdefender websites or for one of our services, a confirmation email with your account details will be sent. The confirmation email will be sent to the email you supplied and it may describe the ways in which you can modify or delete the account you created. We advise you to keep this confirmation email since it contains useful information regarding access to our services. Any requested modification will be solved in maximum 15 days from when the written request of the user has been received.
6. Your personal data rights
According to European Union applicable data protection legislation (GDPR), data subjects shall have the right to access to data, rectification, erasure, restriction of processing, objection to processing and right to data portability.
For any data processing based on consent, you have the right to withdraw the consent at any time.
For exercising these rights or any other privacy rights that might be applicable according to your location, you may send a written request, dated and signed to the above-mentioned Bitdefender headquarters or via email to privacy@bitdefender.com.
Data subjects are not subject to decisions based solely on automated processing, including profiling, which may produce legal effects or similarly significantly affects them.
You also have the right to lodge a complaint with a competent supervisory authority on data protection.
7. Additional information regarding personal data collection of certain Bitdefender services and solutions
7.1. Bitdefender mobile security features
7.1.1. Anti-theft services of Bitdefender solutions
This chapter complements the privacy policy with specific information regarding processing information which may be personal data and which is collected by Bitdefender for the anti-theft services.
Part of the Bitdefender solutions include the anti-theft service option designed for both mobile phones solutions as well as for tablets and laptops. Once activated and configured, the anti-theft option can track in real time via geo-localization the lost or stolen device. This Bitdefender service offers the localization option as well as other connected options such as remote blocking of the device, deleting the entire content of the device or taking photos of the person who is accessing the phone without authorization. More details are available here.
In case the anti-theft services are activated, Bitdefender may receive personal data such as geo-localization data either from GPS, GSM cells, Wi-Fi usage or IP address. The only purpose of processing these data is the functioning of the anti-theft service offered by Bitdefender. For identifying the precise location, we may use third party services, as mentioned in Chapter 3.
All geo-localization information are kept for as long as the anti-theft service is active, but they will be deleted when the service is deactivated.
Anti-theft services may be remotely activated from your Bitdefender system account (known as Bitdefender Central). For this reason, it is highly important for your privacy and personal data protection not to reveal your password to unauthorized persons. For more advice in this regard, please see Chapter 3 of this document.
Thus, the owner of a Bitdefender account may have administration rights for Bitdefender services and solutions. Therefore, on the devices where the anti-theft services are installed, he/she can operate commands remotely. In this regard, the entire responsibility of the account owner is to ensure that he/she can fulfill these actions from a legal standpoint and that he/she has the right to know the location, to take pictures remotely, to block or delete the device' content or to interact in any way with it. Therefore, we recommend activating the anti-theft service exclusively on your own devices or on devices where you have the right to legally do so.
7.1.2. Scam Alert, Chat Protection and App Anomaly
Depending on the exact features used and on the device permissions allowed by the user, we may process installed application information, check for app anomalies, look for possible infections from the browser URLs or links in notifications or messages (if activated). In case of a malicious detection being identified, we may collect more data (for example keywords from infected messages) in order to protect you and other users in a better way.
If you activate the Scam Alert feature, this would scan the links in newly received SMSs and in your mobile notifications (depending on your phone and personal settings) in order to warn you for phishing, scam, and fraud attempts.
In order to use the Chat Protection, you must activate it and allow Bitdefender to use the Accessibility feature from your phone settings. This will allow us to automatically scan the messages from certain chat applications (details on the Bitdefender Mobile Security for Android product page) in order to scan and identify links for possible fraudulent activities and alert you as such. For this activity, Bitdefender will not process the full content of your chat messages.
In most cases, the collected links may not lead to your direct or indirect identification, but in some very specific cases, there is a low possibility that a specialist might be able to identify a specific user. Therefore, we treat all this collected information as personal data and protect it as such for a limited period of time.
In case you activate the App Anomaly feature, you must also allow Bitdefender to use the Accessibility feature from your phone settings in order to provide the required service of the feature. This feature will monitor events triggered by applications installed on the device, in order to detect any new malicious behavior from more advanced attackers and consequently alert you. Data will be kept for a maximum of 1 year from the moment of collection.
7.2. Parental Control
This chapter complements the privacy policy with specific details regarding processing information which may be personal data and which are collected by Bitdefender for the Parental Control.
Some Bitdefender solutions include a parental control option. If you buy such solutions or activate this option, you have the possibility to monitor your child's activity and to restrict access to certain, applications, websites or Internet services. This is only possible on supported devices (for example computers or phones) for which you have installed and activated the specific Bitdefender solution.
The parental control services option settings are managed from the web interface through which you access your Bitdefender account (known as Bitdefender Central) and from the child’s device. More details regarding the functionalities of this solution are available on our dedicated webpage.
Before you can activate the parental control services, Bitdefender will ask certain data for creating a profile – name, birthdate and a profile image (optional). The name, as well as the profile image, will be used exclusively for device identification purposes and you do not have to give your child's full name and you may use a generic profile image as we suggest. Age and sex are necessary only for determining the default level of online protection offered by this solution, which can be also later changed or configured by the account administrator. Parental Control contains tailored features activated by default based on the age of the child’s profile, to get the recommended protection for every age group, such as: Toddler (for children aged between 0 and 6 years), Kid (for children aged between 7 and 13 years) and Teen (for children aged between 14 and 16 years).
Where this Bitdefender parental control solution is installed and an active profile is associated with the device, Bitdefender may collect, exclusively for the purpose of providing parental control services, including for display in the parent’s account, detailed information about the use of the device such as: visited websites, used applications and software and their usage period, and the last geo-localization information.
The collected information depends on the settings configured by the parent in Bitdefender Central and on the child’s device. The only purpose of collecting this data is reporting to you, the parent. We do not use children information for their identification or monitoring Internet access by us. We also limit more strictly the duration for which the data from the child’s device is processed – for example the geo-location is limited to the last information available (and no more than 90 days) and the visited domains are only processed for maximum 1 hour if they are not blocked or marked as malicious..
We do not transmit to third parties the above-mentioned information for marketing purposes or any other information which could lead to identifying your children.
When processing this data from your child's device, Bitdefender acts as a technical intermediary. Therefore, the responsibility of a notice to your children regarding the installation of this software and the way the personal data is processed is exclusively up to you. You are the only one who may activate this option and specify which type of personal information you wish to be collected.
As the Bitdefender account owner has administration rights for Bitdefender solutions and services, which includes parental control it is the parent/legal guardian’s full responsibility for the surveillance activity legitimacy which includes the right to know the location, to block the content or applications from the child’s device. Therefore, we recommend activating Parental Control exclusively on your minor child's device or where you have the legal right to do so, based on the applicable law. You are informed that any illegal monitoring of online behavior or communications may be a crime and we do not recommend activating Parental Control on devices used by persons who are over 16 years old, or otherwise in circumstances in which use of Parental Control is illegal.
7.3. VPN services
This chapter completes the rest of the privacy policy with specific details regarding processing information which may be personal data and which are collected by Bitdefender through its VPN services.
Applying the data minimization principle, we collect for this service only randomly generated or hashed user and device IDs, IP addresses and randomly generated tokens to establish VPN connection for the sole purpose of providing the VPN service. For this service, we use Aura as data processor who processes data on behalf of Bitdefender in accordance with Bitdefender's instructions and for the sole purpose of providing VPN services to users.
We may process device location solely for the purpose of offering Bitdefender VPN functionalities such notifications of unsafe Wi-Fi or the auto-connect feature. We do not store any details regarding your location or online activity nor do we share them with other entities.
7.4 Bitdefender BOX
This chapter completes the rest of the privacy policy with specific details regarding processing information, which may be personal data that are collected by Bitdefender Box.
If you use Bitdefender Box, the device will scan all the traffic in your network for malicious activity. This means that we will collect detailed technical data from all your smart devices that are connected to your network that will be used only for the purposes specified in Chapter 2.2. above.
In most cases, these technical data may not lead to your direct or indirect identification, but in some very specific cases, computer specialists might be able to identify a specific user. Therefore, we treat all such information as personal data and protect it as such.
If a new device from other users is connected to your network, Bitdefender Box will also analyze network traffic from that device. It is your responsibility as network owner to inform the other users of your network that you use Bitdefender BOX for the protection of the network traffic and therefore their traffic will also be analyzed, as described above.
7.5 Bitdefender Digital Identity Protection
This chapter completes the rest of the privacy policy with specific details regarding processing information, which may be personal data that are collected by Bitdefender Digital Identity Protection.
When you are using Bitdefender Digital Identity Protection service, whether or not you are using only this service or along with a Bitdefender anti-malware Solution, we ask you to provide us your name, e-mail address as well as non-mandatory additional information such as telephone number, home address, passport number, driver’s license number, gamer-tag, partial credit and/or debit card data, partial bank account number, partial Social Security Number and/or National ID number, partial insurance and/or medical insurance number for the purpose of providing you information security by:
1. providing you information related to breaches of your personal data and sending you instant alerts about any new breaches (you get instant alerts if your personal information shows up in a new data breach),
2. providing you the option of Continuous Identity monitoring in order to reduce false alarms or duplicated alerts we send you.
For any breach of your data, Bitdefender Digital Identity Protection will alert you of the findings and you will be advised on the steps to take to reduce the risks of account take-over and new account fraud. Such findings may be references regarding e-mail, password, address, phone number, SSN, credit cards, travel documents, criminal records and medical records – without displaying the full value of such data unless such data has been provided by end user for data breach monitoring service, otherwise we are displaying only the reference that the data exists in the data breach and in certain instances partial (masked) data allowing the end user a hint for a better identification of their own data.
We provide you this service by using Constella Inc as data processor who processes data such as name, e-mail address and phone number on behalf of Bitdefender in accordance with Bitdefender's instructions and for the sole purpose of providing you Bitdefender Digital Identity Protection services. The information that is provided to you via Bitdefender Digital Identity Protection is collected as Data Controller by Constella Inc https://constellaintelligence.com/datalake-privacy-notice/ and as such, you can exercise your rights regarding this personal at privacy@constellaintelligence.com.
Bitdefender Digital Identity Protection searches for personal information in publicly available sources to start mapping your digital footprint.
In order to provide you your digital footprint we may ask you to provide us your name, e-mail address and telephone number, for the purpose of providing you information security by:
1. providing you information regarding your digital footprint’s potential of damaging your online reputation or social media impersonation,
We provide you this feature by using PIPL as data processor who processes data such as name, e-mail address and phone number on behalf of Bitdefender in accordance with Bitdefender's instructions and for the sole purpose of providing you your digital footprint as part of Bitdefender Digital Identity Protection service. The information that is provided to you via Bitdefender Digital Identity Protection is collected as Data Controller by PIPL Inc https://pipl.com/resources/privacy-documents/privacy-policy-individuals and as such, you can exercise your rights regarding this personal at https://pipl.com/customer-support.
We store the received information for as long as you have the service active in order to display to you the status of your information and to be able to properly notify or give you instant alert if a change regarding your Digital footprint has occurred or a data breach in which you are affected. Each time a new information appears, we will display it in the Digital Identity Protection section of your Bitdefender Account.
7.6 Bitdefender password management solutions: Bitdefender Password Manager and Bitdefender SecurePass
This chapter completes the rest of the privacy policy with specific details regarding processing information, which may be personal data that are collected by Bitdefender password management solutions.
When you are using such solution, it helps you remember credentials (usernames, passwords, PIN etc.) so that you can safely use strong unique passwords for every service you may access, as provided in the terms and conditions of this service or in the user’s guide.
You will have full control all the time to your personal data in the Passwords vaults which may contain usernames, emails, passwords, secret keys, notes, addresses, personal IDs and credit card data. Vaults are not accessible to anyone, except the user; Bitdefender does not have access or control of passwords. All passwords are encrypted with a key, that only the user of the service has knowledge about, in one single place, with complex master password requirements.
The user is able to use the features of Bitdefender password management solutions after installation and sign-in in the browser extensions (Chrome, Firefox, Edge, Safari) and/or the mobile app (iOS and Android). The user will be prompted to use the account credentials stored in the password management solution whenever they browse and land on the website that requires the log-in. Bitdefender password management solutions do not store nor transmits the Master Password or the security key, which means only the user has access to the user’s vault.
Bitdefender provides two password management solutions: Bitdefender Password Manager provided through a third-party provider and Bitdefender SecurePass, a password manager built on open-source technology.
SecurePass is designed for easy and secure password management; it lets you create, save, autofill, and share strong passwords effortlessly. Available on both computers and smartphones, SecurePass works with Chrome, Firefox, Edge, Safari, and offers apps for Android and iOS, plus a web client for managing passwords from any browser. SecurePass uses end-to-end encryption and requires both your Bitdefender login and master password to access your data.
7.7 Bitdefender Identity Theft Protection
This chapter completes the rest of the privacy policy with specific details regarding processing information, which may be personal data that are collected by Bitdefender Identity Theft Protection. Important note: this service is available only for US residents who have a SSN (social security number).
When you activate Bitdefender Identity Theft Protection service we ask you to provide us your e-mail address for the purpose of providing you a functionality that provides ongoing monitoring, rapid alerts, and recovery services for protection against theft of your identity.
This functionality is included in the Bitdefender Solution, a subscription based service, subjected to particular terms and conditions provided to you in the Subscription Agreement. We provide you this service by virtue of a third party software (“IdentityForce – a TransUnion brand”) and it is licensed to you under the respective third party licenses mentioned herein: https://bitdefender.identityforce.com/terms-of-use. By accepting the Agreement for IdentityForce, You will have a direct relationship with Sontiq, a TransUnion brand and you will be informed about the collection and processing of personal data within their respective privacy policy: https://bitdefender.identityforce.com/privacy. Should you have any inquiries about Identity Theft Protection please email at bitdefender@identityforce.com or on other communication channels stated in their privacy policy.
Bitdefender will transfer your e-mail address to Sontiq, a TransUnion brand, for the purpose of registration of the purchased service Bitdefender Identity Theft Protection. Data is transferred on a one-off basis for the purposes of creating an account for IdentityForce, identity monitoring services such as dark web monitoring for the purpose of Identity Theft Protection. This transfer of data is outside of EU for which Bitdefender is Data Exporter as Data Controller and Sontiq, a TransUnion brand is Data Importer as Data Processor. If you contact the provider before the specific registration procedure for this service, they will handle your data (e-mail address, name and surname) as Data Processors for the following purposes: (1) the handling of phone calls with proactive inquiries, enrollment problems, or fraud issues; (2) monitoring of accounts of each user that enrolls and consents to the terms of use for the provision of services; and (3) any associated assistance and fraud remediation involving your personal data.
Once you register and accept IdentityForce terms of use and privacy policy, Sontiq, a TransUnion brand, will act as Data Controller and they may ask you to provide other personal data, including SSN which is necessary for fulfilling the registration for the services they provide according to their terms. IdentityForce may process financial data or government issued identification numbers. Bitdefender however does not have access to financial data of the users nor to government identification numbers. IdentityForce is a software that includes monitoring the dark web for data sets provided directly by data subjects, including account numbers, government issued ID numbers, and other data. In particular cases it may include the management and remediation of fraud cases related to your identity by a service specialist based in Canada or the US.
Should you have any inquiries about your personal data please email them privacy@sontiq.com or on other communication channels stated in their privacy policy.
Personal data for this service is only retained for the duration it is needed by the user but no longer than one (1) year following the close of a case or cessation of monitoring.
7.8 Bitdefender Scamio
Bitdefender Scamio is a Bitdefender AI-based chatbot that aims to help users to scan for possible scams only text descriptions of potential security threats, URLs associated and screenshots that may contain information about suspicious activities, based on the data provided by the consumer. Scamio may also provide suggestions about relevant Bitdefender services, depending on the context. This purpose includes any feedback provided by the consumer that is shared with Bitdefender, when using this service or by contacting Support.
Scamio focuses on an automated process of only parts of the information (some of which may be considered personal data) derived from the data provided by the consumer, to check it for potential threats included in the Bitdefender databases. In case when further analysis is needed or when providing feedback, including contacting support, the data provided by the consumer may be processed further, to ensure the information security.
For the automated processing, the data is retained for maximum two months from sending of the message. For other types of data processing, data is retained for limited periods of time, depending on specific activities (e.g support, feedback, detailed analysis of technical data). In the case of integration of Scamio with other third-party chats, other terms may apply.
Scamio does not demand actively for personal data from the consumer, and it is trained to notify the consumer not to share its personal information in this context. Also, it does not have access to any personal data, except those shared directly by the user, and thus is not able to monitor or scan any device or system.
Scamio provides generic advice based on the input received from the consumer and does not take automated decisions that would produce legal effects that would significantly affect the consumer.
Bitdefender Scamio was developed and is functioning based on the Azure OpenAI Service, but your data is not available to OpenAI. Bitdefender will also use other data processors for the only purpose of providing this service.
In case when the Consumer uses Scamio in a chat provided by other third party (for example Facebook Messenger, Whatsapp or Telegram), the information shared in the conversation with Scamio may be accessible to that specific third party. Please check the appropriate policies of these providers to understand what personal data is shared in this context and the specific retention period. If the user does not wish to use Scamio in such a chat, it may access Scamio at scamio.bitdefender.com.
This Bitdefender AI-based chatbot has not used any personal data for its training and it is not planning to use the personal data collected via Scamio to train or improve its AI capabilities. Bitdefender may use anonymized information for further improvement of Scamio and it will not share this anonymized data with any third parties (including OpenAi).
7.9 Bitdefender Security for Creators
Bitdefender Security for Creators is a solution designed to safeguard Content Creators present on social media platforms, such as YouTube, which includes several features from other Bitdefender home solutions.
This solution includes a specific security protection of your YouTube account, which is based on access via the YouTube API Services. Bitdefender will have access to all information in your YouTube account (such as channel name, channel ID, provider user ID) in order to view them, display them in Bitdefender Central, and alert you if something suspicious appears in relation to this account. The data is updated regularly and is kept for the duration of your subscription for Bitdefender Security for Creators or for the duration of the API access, and maximum 30 days afterwards.
This data is used by Bitdefender for ensuring information security of your account and is not shared with any third parties (except for hosting providers, which are Bitdefender’s processors).
In addition to your privacy rights – explained in chapter 6 – you also have the right to revoke the access of Bitdefender to your data via the Google`s security settings page or your Bitdefender Central account.
Please note that all YouTube’s data processing is covered by the Google Privacy Policy.
7.10 Bitdefender Ultimate Small Business Security
This chapter completes the rest of the privacy policy with the specific details regarding processing information when you are invited or are using the Ultimate Small Business Security plan as a member. Please note that your plan also includes access to different Bitdefender Home Solutions, so other sections of this document will also apply accordingly.
If you have been invited to be enrolled under the Ultimate Small Business Security plan, please note that we have received your name and email from the owner or administrator of your plan. Bitdefender uses that information only to invite you to this Bitdefender solution in the name of your plan administrator.
If you accept the invitation, please note that certain security information in your Central account (such as protected devices and status or generic information on security incidents and related technical data) will also be visible to the owner and/or administrator of Ultimate Small Business Security plan. The owner and/or administrator will also have the possibility to perform a limited set of security-related actions on the enrolled devices (activate/deactivate subscription, scan device).
Bitdefender will only process your data for the purposes explained above in this document as an independent data controller. If you have any further questions on how your personal data might be used by the owner and/or administrator of the Ultimate Small Business Security plan, or if the invitation to enroll under this subscription plan is related to the employer-employee relationship you have with the owner of the plan, please contact them directly as they are responsible under data protection regulations as an independent data controller.
8. Publication date
The privacy policy has been adopted on the date mentioned in the title of the document and will be modified each time is necessary without prior or future notice of the changes. The new version will enter into force when published on the website and it will be marked accordingly. The present document is available at https://www.bitdefender.com/site/view/legal-privacy.html.